CLAIR News September 2024
Important
News・Updates
Safety Confirmation System & Contact Information Survey Registration
CLAIR requests that each JET Programme participant register for the Safety Confirmation System (Emergency Call) and Contact Information Survey. These are two separate systems. Please register for both using the links below.
Safety Confirmation System:
https://asp2.emc-call.jp/clair/index_en.html or
https://asp2.emc-call2nd.jp/clair/index_en.html
Your login ID and password are both the final nine digits of your JET Number, omitting the first two digits (20).
*If your contracting organisation has changed, please register your new address.
Contact Information Survey: https://goo.gl/u1gVT2
Login ID: JET Number (11 digits beginning with 20)
Password: Date of birth (YYYYMMDD)
*For JET Programme participants who were originally scheduled to arrive in Japan in 2020 or 2021, please use your pre-arrival JET number that starts with 2020 or 2021.
Emergency Pocket Guide for JET Programme Participants
To ensure your safety in Japan, please take the time to prepare in case a disaster occurs.
CLAIR has compiled an Emergency Pocket Guide for reference in the event of a disaster. Please fill out the important portions and keep it with you, as a disaster can occur at any time.
*CLAIR distributes the Emergency Pocket Guide during orientation for new arrivals.
Response to Safety Confirmation during Emergencies
In the event of a disaster, CLAIR will confirm the safety of JET Programme participants using the Safety Confirmation System (Emergency Call). It only takes a few moments to confirm your safety via the email you receive. Please make sure you respond regarding your safety situation when a safety confirmation email arrives, as it otherwise takes time for Host Prefectures/Designated Cities to confirm the safety of each individual JET Programme participant in the affected area(s).
In any given year in Japan, there will be somewhere which has had an emergency warning issued. The country is also prone to large earthquakes. In the event of a large-scale earthquake, a JET Programme participant’s home country embassy or consulate will contact CLAIR regarding their safety; CLAIR responds based on information from the Safety Confirmation System. Because of this, we are asking JET Programme participants and supervisors at each contracting organisation to confirm information registered with the Safety Confirmation System and to check how to respond to a safety confirmation request should an email arrive. If you receive a safety confirmation request email, please respond to it right away.
Safety confirmation requests are sent out based on Host Prefecture/Designated City, so participants may receive safety confirmation requests even when they are not physically near the site of a disaster. In this case, a response is still required from each individual to whom the request is sent.
Note¹: As of 2022, safety confirmation checks using home telephone lines or cell phones without internet access are no longer conducted.
Note²: CLAIR also provides safety confirmation simulations. Please contact the relevant person at CLAIR if you wish to request one.
Mental Health Support Resources
CLAIR offers the JET Programme Mental Health Counselling Assistance Programme with the aim of enhancing mental health support for JET Programme participants. This Programme provides a partial subsidy (50%, up to 30,000 yen per year) for counselling costs incurred through consultation with mental health professionals not covered by health insurance.
The coverage period for this year is from 1 April 2024 to 31 March 2025. Documents for the subsidy should be submitted through contracting organisations no later than 4 April 2025. Please consider submitting documents early, as CLAIR usually receives a high volume of applications in March and April.
To those planning on finishing their time on the JET Programme this summer, please submit your documents as soon as possible to allow sufficient time for processing.
JET Programme participants can also benefit from free counselling offered by CLAIR via email and Skype. If you wish to use these services, please access them using the URL below, input the ID/password, and follow the instructions for registration. Up to seven Skype sessions are available between 1 April 2024 and 31 March 2025. We recommend starting with email, which has no limits on usage.
Web Mail and Skype Counselling
Website: https://jetcounseling.com/
Login Information:
Username: jet
(Please check the email edition of CLAIR News for the latest password.)
In-Person Translation and Interpretation Course (English)
CLAIR offers a yearly in-person translation and interpretation course for speakers of English. This training will take place from Monday through Friday 9–13 December 2024.
For more detailed information, please consult your supervisor at your contracting organisation, who should have received relevant documents from CLAIR.
- How to Register:
- The documentation sent to each contracting organisation contains a registration form to be filled by the participant and their supervisor. Please carefully review the conditions with your supervisor before submitting it.
- Registration Deadline:
- We ask that you submit your registration no later than Monday 7 October at 18:00. (Please note that registration will automatically close at that time.)
2025–2026 Reappointment Procedures
The time for reappointment procedures has begun for the following participants: participants who arrived in Japan by the end of August 2024. Please begin the procedures after you receive the reappointment documents from your contracting organisation.
Please talk with friends, family, etc. and consult with your supervisor before making your decision. Changes cannot be made to reappointment decisions after the submission deadline.
All JET Programme participants should receive documentation regarding the reappointment procedures from their contracting organisations. Please read the documents carefully and consult with your supervisor if you have any questions. The reappointment documents will also be made accessible on the JET Programme website after the official notice to contracting organisations. Please refer to the link below.
https://jetprogramme.org/reappointment/
(Please check the email edition of CLAIR News for the latest password.)
More information about reappointment can be found in the GIH (pp. 68–73). Please note that the content of the GIH may differ from the reappointment documents provided by your contracting organisation. In that case, please prioritise the content in the documents provided by your contracting organisation.
Japanese Language Proficiency Test (JLPT) Grant Applications Now Open
CLAIR offers the 2024–2025 grant for JLPT to JET Programme participants who have passed the N1, N2, or N3 level of the Japanese Language Proficiency Test (JLPT) in either the first or second test of 2024. The grant will reimburse the complete testing fee of 7,500 yen. To apply, please complete the electronic application form via the following link before the grant application deadline. You will find all the necessary information about the eligibility and application process at the following link: https://jetprogramme.org/en/jlpt
※Please make sure to carefully read the explanation documents before applying. Incomplete/invalid applications will have to be resubmitted.
Grant application deadline for the first test of 2024 (7 July): 15 November 2024
The CIR Database has been compiled
Earlier this year, CLAIR sent a notice to all CIRs asking them to complete the ‘CIR Database’ questionnaire.
From the answers, CLAIR compiled a contact list with information from CIRs who gave their consent and are still expected to be on the Programme for 2024–2025. The database will be distributed to all relevant contracting organisations as an online read-only Excel file. We hope CIRs can use it to reach out to peers speaking the same languages or with similar work duties.
We have sent out information about how to access the database through your Host Prefecture/Designated City.
If you have not received access to the database yet, please let your supervisor know.
Please note the following points:
- Names are only displayed in katakana to add a layer of protection to respondents’ privacy.
- To prevent abuse, copying/pasting has been disabled.
- CLAIR reserves the right to correct/remove information at the express request of the respondent. CLAIR may also revoke access to the database without notice if abuse is detected/reported.
Japanese Language Courses (Beginner/Intermediate/Advanced)
JET Programme participants may apply for online Japanese language courses offered by CLAIR.
Multiple new features have been added for 2024–2025, including JLPT practice tests, pronunciation practice, and the ability to participate in live review sessions. For detailed information about the application process and content, please check out the course guide on the JET Programme website (links below).
https://deli3.study.jp/?multi
https://jetprogramme.org/en/languagecourses/
Japanese Language Course Application Form:
https://bit.ly/2HfLvpv
Regarding unit deadlines: Each unit should be completed within one month in order to complete the course in a reasonable timeframe. However, the deadline for completing a course will automatically be extended for up to six months. You will need to contact the help desk for extensions beyond six months.
Note: Questions about course content (grammar, vocabulary, etc.) may be submitted through the course provider website. A Japanese instructor will answer them. Please note that responses may take a few days.
Grant for TEFL/TESOL Certification
Applications for the 2024–2025 TEFL/TESOL Grant are now open. Details have been posted on the JET Programme website and sent to contracting organisations. Please note that there have been significant changes to the Grant application process in this fiscal year.
JET Programme Participants who are thinking about applying for the Grant should check the new Outline and Guidelines carefully.
Details are available on the following page: https://jetprogramme.org/en/tefl/
For questions, please use CLAIR’s grant-specific email address: grant@clair.or.jp
Enrolment in Property Insurance
Is your house or apartment covered by property insurance (kasai hoken)? If you do not know, please check with your contracting organisation supervisor.
There have been several cases where JET Programme participants were forced to pay for the damages to not only their own, but also their neighbours’ housing when there were water leaks or other problems. (If a water leak occurs, damage to the property of neighbours is covered by the JET Accident Insurance Policy Liability Endorsement, but damage to your own property as well as damage to the structure or building can only be covered by property insurance.)
Whether or not to purchase property insurance is the choice of the JET Programme participant. However, if found liable for damages, the costs can be very high. Therefore, CLAIR recommends that participants enrol in property insurance.
Although the majority of JET Programme participants live in rental properties, earthquake insurance may also be taken to account for the cost of lost household items, such as personal computers or TVs. Therefore, please take care to research a suitable form of insurance for your situation.
Home Country Taxes
Personal tax affairs in one’s home country are the responsibility of each JET Programme participant. Be sure to obtain and keep your gensen chōshūhyō, or Statement of Earnings, from your contracting organisation, as this may be necessary for filing your taxes abroad. Please refer to the General Information Handbook (GIH) for more details.
Embassy Information for JET Programme Participants
CLAIR maintains a webpage on the JET Programme website for embassies in Japan to post information for JET Programme participants from their country. Please check this page regularly for updates.
https://jetprogramme.org/en/embassyinformation/
Please note that CLAIR does not take responsibility for any of the information listed on this page. For enquiries regarding the information on this webpage, please contact the embassy in question directly.
Registering with Your Embassy
All JET Programme participants are strongly advised to register with their home country’s embassy or local consulate, and/or through their embassy run travel registration scheme while living in Japan. Your embassy may be able to help you and your relatives obtain necessary information and check on each other’s safety in times of emergency. Please check the website of your home country’s embassy or local consulate for more details:
